Using Virtual Meeting Solutions for Business

The old adage that “time is money” continues to ring true in today’s businesses. The more a company is able to use time efficiently, the more likely it is to succeed. This leads to the question that comes with most audio and video conferencing: how can this use company time more efficiently? Using virtual meeting solutions for businesses can create efficiency that otherwise goes unreached.

More and more companies today are becoming less and less centralized. This dispersion has not eliminated the need all businesses have for face-to-face meetings. Many companies end up overcoming that problem by spending great sums of money flying people from across the country (or even all over the world) to enable face-to-face meetings. This can keep an employee from doing his or her normal work for multiple days, a problem that certainly costs a lot of time and money. It can allow teams to meet together while being as spread out as the business demands them to be.

How to Leverage Automated Conference Calls?

With so many ways out there to connect through audio and video conferencing, it can be difficult to know which way will best suit your needs. The technological world can make it seem like the more technology is being used, the better and more advance a call is. But the idea of using a newer or more sophisticated technology doesn’t necessarily equate to getting what you need out of that technology. In this blog, we want to specifically look at automated conference calls, a relatively simple technology given all the other options out there, and discuss some scenarios in which it might be the exact technology a user needs.

To briefly begin, an automated conference call is a virtual meeting room users call into using their phones. Whoever is hosting the call sets up a meeting time using any of a variety of companies. When they select the time the call will begin, they receive a number for the other parties to call to enter the meeting room. Most companies will give some sort of passcode to give the call some security. Others will ask you to list the numbers you want on the call so they can only allow those numbers to enter.

Operator Assisted Conferencing

In a world where more and more is automated, some people have been left longing for the touch of personal customer service. Many companies have moved away from giving personal attention, but this does not mean that its market has gone away by any means. This is the market that Operator Assisted Conferencing would appeal to most directly.

Operator Assisted Conferencing is a great way to step into the world of video and audio conferencing without stepping right into the heart of this massive and complex world all on your own. Companies that offer this conferencing service give the customer access to all of the benefits of conferencing while offering a personal operator who is there to ensure that the conference runs as smooth as possible. One great feature that many companies offer with these particular types of conferences is a pre-conference green room meeting. This is a time where the customer running the conference gets to talk only with the operator. The operator will use this time to make sure the customer has thought through every aspect of the call and prepare the system to be able to handle whatever needs the customer might have.